KeyStage Recruitment uses the details you give us, and the details we hold from your time working with us, to manage your recruitment, your availability, the placements we arrange for you, and the safeguarding and compliance checks that schools and regulations require before you can work. This page explains that simply — it isn't legal small print you need to decode.
What we collect
- Your contact details (name, mobile, email, address/postcode)
- Your availability and the roles/subjects you're suited to
- Your placement history with KeyStage (where you've worked, when, for whom)
- Safeguarding and compliance records required for education recruitment — identity, qualifications, references, DBS, right to work, and related checks
- A profile photo, if you choose to add one
Why we collect it
To find and confirm suitable work for you, to keep schools informed of who's coming into their building, and because safeguarding law requires us to check and keep evidence of certain things before placing anyone in a school. Some of this we hold because you've asked us to help find you work; some of it we're legally required to hold as a regulated education recruitment agency.
Online checks
As part of our safer-recruitment duties, we carry out an online check for candidates — looking at publicly available information, such as general internet searches and public social media, as part of safeguarding due diligence before a placement. This is reviewed by a member of staff; nothing here is decided automatically. Any genuine concern is discussed with you directly as part of our normal recruitment process.
Who we share it with
Your KeyStage consultant, and schools only ever see what's genuinely needed to confirm a placement — typically your relevant experience, qualifications, availability, and confirmation that your safeguarding checks are in place, never your full file. We also share relevant information with the organisations that help us run our checks (for example the Disclosure and Barring Service, and referees you've given us), and with our own IT and systems suppliers, who are contractually required to keep it secure. We don't sell your information or pass it to anyone outside of running your placements.
How long we keep it
If you register but don't work with us, we keep your details for 12 months after we were last in touch. If you've worked through us, we keep your records, including bookings and pay, for 6 years after your last placement. We keep DBS certificate details for no longer than 6 months after the check, apart from a record of the certificate number, date and outcome.
Your rights
You can ask to see what we hold about you, ask us to correct anything that's wrong, ask us to delete it or restrict how we use it in some circumstances, or object to certain uses of it. You can also ask what happens if you no longer want to work with KeyStage. Contact us any time at quinn@keystagerecruitment.co.uk or 01642 678010.
If you're unhappy with how we've handled your information, you can also complain to the Information Commissioner's Office at ico.org.uk. Our ICO registration number is Z9108403.
Cookies
On our public pages (not on your private My Quinn link), we ask whether you're happy for us to use an analytics cookie (Metricool) that tells us roughly how many people visit and which pages are useful, nothing more. It only loads if you accept it, and declining is just as easy as accepting. Your choice is remembered on this device.
Who we are
KeyStage Recruitment Limited, 14 High Street, Yarm, TS15 9AE. We are the data controller for the information described on this page.
Any questions
Speak to your usual KeyStage consultant, or contact us at quinn@keystagerecruitment.co.uk.